DTP


 
Lively discussions on the graphic arts and publishing — in print or on the web


Go Back   Desktop Publishing Forum > General Discussions > Print Design

Reply
 
Thread Tools Display Modes
Old 06-03-2005, 09:18 AM   #31
annc
Sysop
 
annc's Avatar
 
Join Date: Oct 2004
Location: Subtropical Queensland, Australia, between the mountains and the Coral Sea
Posts: 4,436
Default

Quote:
Originally Posted by Anne Wright
Ann, In Windows, if I Select All, then perform an action, it works - can you do somethiing like that on a Mac?

Oh, well, just went into Word and tested - doesn't work in Windows version either...
Anne
Thanks for experimenting for me, Anne.

   
__________________
annc is offline   Reply With Quote
Old 06-03-2005, 02:08 PM   #32
annc
Sysop
 
annc's Avatar
 
Join Date: Oct 2004
Location: Subtropical Queensland, Australia, between the mountains and the Coral Sea
Posts: 4,436
Default

Quote:
Originally Posted by LoisWakeman
Ann, to stop it happening again, you need to turn off the "feature" in the 'autoformat as you type' dialog - no idea where that is on the MAC version though. If you can't find it, you have 2 options: immediately after Word has done the underlining; you can use the 'undo' key combo (Ctrl-Z in Windows)/toolbar button to remove it, or go back later and use the 'unlink field' key combo - which is Ctrl/shift/F9 in Windows.

At the risk of pointing out the obvious, I suggest you type the key phrases here into the Word Help system to find the answers for MAC: the Windows help version always has the answer though it can be hard to locate! You have a head start, anyway.
Am finally managing to read all these messages I missed.

The Mac equivalent for unlinking a field is Command-Shift-F9, but of course, that's difficult to do with hyperlinks, because you have to select the text very carefully first!

Thanks to you and everybody else for the insights into Word. I think that Shane's InDesign AppleScript is going to be the most efficient way of doing this, and I plan to work on it today.

   
__________________
annc is offline   Reply With Quote
Old 06-03-2005, 02:10 PM   #33
annc
Sysop
 
annc's Avatar
 
Join Date: Oct 2004
Location: Subtropical Queensland, Australia, between the mountains and the Coral Sea
Posts: 4,436
Default

Quote:
Originally Posted by Michael Rowley
If you only want to remove the formatting, you can just select the part of the paragraph with the hyperlink in an press Ctrl+Spacebar;
Unfortunately, that must be a Windows-only command, Michael.

   
__________________
annc is offline   Reply With Quote
Old 06-03-2005, 05:20 PM   #34
Michael Rowley
Member
 
Join Date: Jan 2005
Location: Ipswich (the one in England)
Posts: 5,105
Default

Ann:

that must be a Windows-only command, Michael

I'm surprised, because getting rid of anything that overrides the paragraph style has been a Word feature since the year dot; it may have a different keyboard shortcut in Mac Word. But of course, the Hyperlink style is newish.

If you want merely to remove the special formatting for all hyperlinks in a Word document, you can easily do that by redefining 'Hyperlink' (a built-in character format). The built-in format specifies the font of the paragraph, blue, and underlined: the blue and underlining can be changed, of course.

The simplest way of removing character formatting is (in Windows) to select the text, paragraph, etc. and press Ctrl+spacebar. If it's different in Mac Word, look up the keyboard shortcut in Help. But beware, it removes all character formatting that doesn't belong to the underlying font, not just 'manual character formatting', even if it is a built-in character format.

If you want to change the hyperlink back to text, the macro I gave you will do it once; for repeated changes from the beginning of the document to the end, you'd have to modify the macro accordingly (it's quite simple, but I don't know how to do it).

   
__________________
Michael
Michael Rowley is offline   Reply With Quote
Old 06-03-2005, 06:21 PM   #35
annc
Sysop
 
annc's Avatar
 
Join Date: Oct 2004
Location: Subtropical Queensland, Australia, between the mountains and the Coral Sea
Posts: 4,436
Default

Quote:
Originally Posted by Michael Rowley
Ann:

that must be a Windows-only command, Michael

I'm surprised, because getting rid of anything that overrides the paragraph style has been a Word feature since the year dot; it may have a different keyboard shortcut in Mac Word. But of course, the Hyperlink style is newish.

If you want merely to remove the special formatting for all hyperlinks in a Word document, you can easily do that by redefining 'Hyperlink' (a built-in character format). The built-in format specifies the font of the paragraph, blue, and underlined: the blue and underlining can be changed, of course.

The simplest way of removing character formatting is (in Windows) to select the text, paragraph, etc. and press Ctrl+spacebar. If it's different in Mac Word, look up the keyboard shortcut in Help. But beware, it removes all character formatting that doesn't belong to the underlying font, not just 'manual character formatting', even if it is a built-in character format.

If you want to change the hyperlink back to text, the macro I gave you will do it once; for repeated changes from the beginning of the document to the end, you'd have to modify the macro accordingly (it's quite simple, but I don't know how to do it).
The Help file for my version of Word doesn't have keyboard shortcut for doing that, but with some searching of the Help file I was able to find a generic mention of removing formatting and work it out from there. In the Replace dialogue box, you can select Format > Styles and scroll down to Hyperlink. Selecting Entire document and clicking OK removes the formatting.

I can then display the field codes by pressing Option-F9 and remove them all in two steps - one for the start code, and one for the end code.

Thanks for your assistance. Shane's AppeScript looks better and better. ;-)

I know I must appear very dumb about what can and can't be done in Word. but I never use it for my own work, and every time I need to use it to view documents sent to me by clients, I seem to fall foul of its bossy interface. And the Help file is horrid. A search on 'remove field codes' just generated a list of all field formats. I had to search on 'show field codes' to find out how to view them, so that I could work out how to remove them. The Help file also has incorrect keyboard shortcuts in it.

Why do people put up with software like this? It makes no attempt to conform to the standard Macintosh interface, and there is no excuse for that. After all, it was one of the first third-party applications for the Mac; I was using Word 1.05 in 1986.

   
__________________
annc is offline   Reply With Quote
Old 06-04-2005, 08:49 AM   #36
Michael Rowley
Member
 
Join Date: Jan 2005
Location: Ipswich (the one in England)
Posts: 5,105
Default

Ann:

I can then display the field codes

I've never thought about hyperlinks being actually fields but suppose it makes sense. But from what you said initially, the only thing you want to remove is the special formatting in Word, and the obvious way (to me) is by redefining the character style 'Hyperlink', which is not only quick and easy to do but also can be redefined permanently for all subsequent documents using normal.dot as their template.

Why do people put up with software like this?

In 1986 Word was a DOS program (v. 3?); the version for Apple was only an afterthought, added for the the Mac (or whatever) that was still quite popular. I imagine that producing a Mac version of Word and most of Office is now the traditional punishment for Microsoft programmers that offend; it can't be popular, as the Mac is now the first choice of a very limited circle of people. You should be glad that Microsoft is not abandoning the Mac OS, as Adobe and others are doing!

It makes no attempt to conform to the standard Macintosh interface

That, to a fairly old (since 1987) Word for DOS and Windows user, is an inexplicable complaint, since the original interface of Word has always seemed more logical than the essentially 1960s style of the Mac interface. Word's interface is now over-burdened with lots of gimmicks, I admit, owing (in my opinion) to the bizarre wish to do everything that WordPerfect did or does. The first thing that every experienced user of Word does is to get rid of most of the icons etc. that come with the default layout. Fortunately, it's easy to do.

with some searching of the Help file

'Help' is horrid! That we can agree on. Bring back printed manuals! (DOS Word's were very good.)

   
__________________
Michael
Michael Rowley is offline   Reply With Quote
Reply

Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Help! Where do you put Word's switches Michael Rowley General Publishing Topics 11 03-04-2007 10:31 AM
MS Word's embedding restrictions Michael Rowley Fonts & Typography 8 02-20-2006 04:13 PM
Suppress Word's "File Download" dialog? Lab309 Web Site Building & Maintenance 1 01-13-2006 11:09 AM
Blue sky mining marlene Images 10 06-09-2005 09:54 PM


All times are GMT -8. The time now is 10:06 PM.


Powered by vBulletin® Version 3.8.9
Copyright ©2000 - 2017, vBulletin Solutions, Inc.
Contents copyright 2004–2014 Desktop Publishing Forum and its members.