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Old 09-09-2010, 05:02 PM   #1
Robin Springall
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Default Was there an easier way?

I spent a couple of hours or so today removing some pages from a Quark booklet. That's right, a couple of hours!

The job was created some years ago (not by me) as a 44-page booklet laid out in printers pairs - these days that's often called printers spreads: Quark spread 1 was page 44 on the left, page 1 on the right (ie back and front covers); Quark spread 2 was page 2 on the left, page 43 on the right, and so on until you reach the final Quark spread which is always the centrefold spread of the stapled booklet.

The first few pages were to be kept, then I had to dump 8 pages of foreign translations. At that point I found out that there was a set of pages which I had to keep, each with three columns, all with linked text frames. Deleting the previous pages (with unlinked frames) broke the links, so all the frames after the first one just became empty. If the document had originally been laid out as readers spreads instead of printers spreads, it would have been easy (having 44 pages made it pretty hard to follow, too.)

In the end I removed just the contents of the pages which the client didn't want, apart from a frame with an exclamation mark so Quark could see they weren't empty, and Distilled the file as pages instead of spreads. The page order of the PDF was all muddled up, so I extracted all the pages in Aggro-- sorry, Acrobat, and renamed them in Bridge (where I could see previews large enough for me to work out which page was which.) I then opened page 1 in Acrobat, inserted all the rest individually in order, and saved the file as individual pages because Sharon, my printer lady, is happy to impose from pages and doesn't insist on receiving printers spreads.

So it worked but, crikey - it was a damn long-winded palaver! When I do booklets of more than 4 pages myself, I lay them out as facing pages readers spreads then Distill as individual pages - it makes future changes easy. But not this designer: she was definitely old school.

Could I have done the job more simply? I'd like to know what you think, as the charge for my work is greater than the reduction in print cost from 44 pages to 36 pages!

   
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Old 09-10-2010, 01:44 AM   #2
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Did you think about printing a copy and then just typing the pages you wanted to keep into a new document? Might have been just as quick - and more relaxing.

   
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Old 09-10-2010, 04:35 AM   #3
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The page layouts were dead complicated, not just plain text. Actually, it wasn't stressful - just long-winded

   
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Old 09-10-2010, 04:45 AM   #4
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Could you have linked the content of the pages before deleting them (i.e. inserting where it should have belonged if linked)?

As regards to the charge - I'm sure you're worth it!

   
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Old 09-10-2010, 06:54 AM   #5
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There were over 100 linked text frames, and the effort of trying to keep tabs on them - in printers pairs, too - after deleting the earlier pages was making me appear even more bonkers than usual

I'm probably going to bill her for the two hours it took, unless we can find a more efficient way that I could have done the job.

   
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Old 09-10-2010, 08:29 AM   #6
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I certainly can’t think of a better way. The designer deserves to be shocked by your charge. In my book, she was responsible for delivering a printable file.

You deserve every penny.

   
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Old 09-11-2010, 03:47 PM   #7
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The designer made the original Quark document in 2006 and, to be fair to her, we did print from her 44-pp press-ready PDF back then. It was only when the concert hall asked me to remove some of the pages last week that the difficulties came to light.

Anyway, I've just billed them for two hours (which I think is very fair considering it took much longer) and they're happy.

   
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Old 09-21-2010, 04:19 PM   #8
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Robin, could you have "printed to PDF" and then simply deleted pages from the PDF file? Leaving the others independent and surviving? Or printed single pages to PDF format, and then re-importing the PDF pages back into a new master?

Or made a new Quark file entirely, then copied each page that was to be kept, and pasting a copy of each page into the correct place in the new document?

Or perhaps printed to a high-res bitmap format, and pasted the images into the right pages in a new document?

Not knowing how the links were made or what might reflow...it is hard to guess. And I suspect your minimal billing is a very good investment in client relations, in any case.
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Old 09-22-2010, 04:27 AM   #9
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I forgot to mention that the Quark doc had page numbers inside the trim area, which (because it was on a Mac) makes them next to impossible to change in Acrobat.

Update: the clients are now going to rework the original Quark doc themselves - bet it takes them more than two hours!

   
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Old 09-22-2010, 08:51 AM   #10
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Quote:
Originally Posted by Robin Springall View Post
I forgot to mention that the Quark doc had page numbers inside the trim area, which (because it was on a Mac) makes them next to impossible to change in Acrobat.

Update: the clients are now going to rework the original Quark doc themselves - bet it takes them more than two hours!
Bet it does. Probably a relatively cheap lesson, though. Technology never stands still; the only reliably permanent copy of a document is on paper!

   
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