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Old 02-28-2010, 06:47 AM   #1
Robin Springall
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Default Protecting Word documents

Is there a way to protect a Word document from being edited? I can set a password for opening the thing, but I'm looking for a something that gives unrestricted opening but no editing. So far, the only way I've found is to convert it to a PDF.

It's not for me, as I stay well away from Word, but the Boss would like her charity reports to be protected.

   
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Old 02-28-2010, 07:43 AM   #2
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None of this applies to Mac versions, but depending on the Windows version you have, you can set various restrictions. In Word 2003, choose File, Save As and then click Tools, Security to see the options. You can set the document so that it needs a password to modify it but that allows it to be opened for viewing only w/o password.

The password protection isn't terribly secure and I'm pretty sure it can be easily bypassed by anyone with Word 2007 and a bit of techno-savvy.

So back to you and da Boss: HOW secure must these things be and what's wrong with PDF anyhow? ;-)

   
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Old 02-28-2010, 08:47 AM   #3
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Robin:
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Is there a way to protect a Word document from being edited?
Making a particular document read-only prevents it from being edited, but unfortunately does not prevent it from being copied and saved with a different name. Making the document PDF is safest, and one doesn't have to have Acrobat for that.

   
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Old 02-28-2010, 01:03 PM   #4
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If you have Word 2007, you could click in Prepare after clicking the Start Button. There are two options as Restrict Permission and Mark as Final.

Mark as Final makes the document a read only file.
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Old 02-28-2010, 03:00 PM   #5
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Mark as Final makes the document a read only file.
Thanks, Michael. I reckon that's the best option for her because she just wants to prevent people from inadvertently making changes.

   
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Old 02-28-2010, 03:09 PM   #6
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One other thing is that if you make a file read only. You can convert it back to an editable document by doing a Save As and selecting .doc or .docx.

One related issue I used to have with Word .docx files was conversion to Adobe PDF. Sometimes images used to jump to different positions or pages, and sometimes text would jump. If you are doing a large file for a book, say, that is no fun, because you have to go through the entire printed proof and search for these errors.

By accidentally I found a solution, which is to download the free PDF maker add-on from Microsoft Downloads Website. Since I have used that I never had any image or anything jump or move.

There is one thing with that, which is that Word cannot open those PDFs. It can make them but cannot open them. They open with Adobe Reader or Adobe Acrobat or any bother generic PDF reader.

I am mentioning this because I endured months and sleepless night with large book files trying to upload them on Print On Demand equipment. Eventually I discovered these solutions. If I can save someone else the headache, that would be great.
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Old 02-28-2010, 03:09 PM   #7
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Quote:
Originally Posted by Michael Beloved View Post
If you have Word 2007, you could click in Prepare after clicking the Start Button. There are two options as Restrict Permission and Mark as Final.

Mark as Final makes the document a read only file.
Not really. All the user has to do is repeat the same process to toggle Mark as Final back off, then edit away.

   
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Old 02-28-2010, 04:23 PM   #8
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Michael B.:
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Accidentally I found a solution, which is to download the free PDF maker add-on from Microsoft Downloads Website
Do you mean the additional 'Save as PDF' file, the file that Adobe insisted on instead of Microsoft's incorporating it in the Word 2007 program? I ask, because Adobe also supplies PDF makers with Acrobat, which also work well.

   
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Old 02-28-2010, 04:30 PM   #9
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No, it is a Microsoft product, the Adobe add on is something else.

Here is a link to it:

http://www.microsoft.com/downloads/d...displaylang=en
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Old 03-01-2010, 05:53 AM   #10
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Thank you Michael. Have to say I'm not dead keen on docx or xlsx either.

   
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