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Old 05-19-2006, 08:20 AM   #1
Norman Hathaway
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Anyone know of a good url that explains the best way to prepare Word docs for importing into InDesign?

I want to educate some writers here on how to format text - styles, formatting etc.



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Old 05-19-2006, 08:47 AM   #2
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Originally Posted by Norman Hathaway
Anyone know of a good url that explains the best way to prepare Word docs for importing into InDesign?

I want to educate some writers here on how to format text - styles, formatting etc.
Not much, but the section on style sheets in Nigel French’s InDesign Type: Professional typography with Adobe InDesign CS2 have some advice on how to set one up (not just how on the computer but how to think about it), with some advice on how to handle with incoming Word styles.

I should think you could base your advice on that text (with some alterations).

   
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Old 05-19-2006, 08:56 AM   #3
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Thanks K!

I was interested in that book anyway- so now I'll grab it
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Old 05-19-2006, 10:10 AM   #4
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I was interested in that book anyway- so now I'll grab it
The writing style is kind of annoying, and I do not love all the typographic advice.

But he is on the money re ID, and I have learned a fair bit from it.

   
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Old 05-19-2006, 11:07 AM   #5
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Norman:

Anyone know of a good url that explains the best way to prepare Word docs for importing into InDesign?

The important thing is the Word features that don't get imported into InDesign. There aren't many, but though Word styles are imported, any style that has the same name as an InDesign style is overridden. It's all given in the either the InDesign Help or the tutorials.

   
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Old 05-19-2006, 11:14 AM   #6
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So I should designate some styles for them to use - then when we import, we just ensure everything maps properly?
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Old 05-19-2006, 11:20 AM   #7
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So I should designate some styles for them to use - then when we import, we just ensure everything maps properly?
ID CS2 lets you do the mapping specifically when importing Word text — or so it says in the book I cited earlier.

I got so fed up with client efforts to format text for me that I made (or asked for) hard copy, then converted the word files to plain text and placed them — nice clean slate. This optional mapping might be better, but there is often so much junk in Word files that it isn’t worth having to deal with it. (In PageMaker days, bad styles from Word would sometimes freeze PM and trash the file.)

   
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Old 05-19-2006, 11:24 AM   #8
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I do the same as you KT, but was wondering if things like italics etc. could be retained.
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Old 05-19-2006, 12:03 PM   #9
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I do the same as you KT, but was wondering if things like italics etc. could be retained.
Yeah, that would be nice.

I once had an obliging client who would insert PM’s tags for me. I didn’t ask for them all over, just for itals (they always had a lot of titles in the text). They, of course, survived the conversion to plain text.

But she did it only because she was such a stickler about details and knew that would ensure no missing italics. I could never persuade any other of those client slobs! <g>

   
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Old 05-19-2006, 12:14 PM   #10
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Well, I think people here WOULD use tags, I've never dealt with them before, so anything along those lines that will cut the amount of formatting we have to do would be an aid.
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